Meeting room integrations with Microsoft Outlook

• Navigate to Modules.
  
• On the module page, open the Microsoft Module by clicking the plus icon.
  
• Within the Microsoft module, you’ll find all integrations. For the calendar/meeting room integration, click on Outlook Calendar.
  
• Clicking this will redirect you to a Microsoft login page. Log in with the appropriate Microsoft account. This account must have access to the relevant calendars.
  
• After logging in, you will need to approve permissions. If you don’t have the necessary rights, a principal must approve this within Azure Apps.
• Once the connection is established, you’ll see it listed in the Microsoft Module. Here, you’ll find an overview of all established integrations.
• Go back to Create Templates to incorporate your meeting room data into a template.
• In Create Templates, adjust the category to Meetings. This will display all templates that can retrieve this information.
  
• Open a template. You are now in the editor.
• In the editor, click Add an Outlook meeting room on the left side.
  
• You will see an overview of all calendars. Select the calendars you want to display in the template.
  
• Customize the template as you would with any other template. For example, adjust colors, backgrounds, etc.
• Is the template ready? Save it!

Trouble with showing subjects in your template? 

The title is not shown in the Meeting room template:

- Open PowerShell as administrator

- Run these commands: Install-Module ExchangeOnlineManagement (if running scripts is disabled run this command: Set-ExecutionPolicy -ExecutionPolicy RemoteSigned) Import-Module ExchangeOnlineManagement Connect-ExchangeOnline Get-EXOMailbox - Note the ExternalDirectoryObjectIds of the meeting rooms

- Run this command for all meeting rooms: Set-CalendarProcessing -Identity -DeleteSubject $False -AddOrganizerToSubject $False Replace with the meeting room's ExternalDirectoryObjectId

Documentation from Microsoft: https://docs.microsoft.com/en-us/exchange/troubleshoot/client-connectivity/calendar-shows-organizer-name

No meetings are visible or an Error appears in the meeting room template:

The error message may occur if the linked user does not have delegate permission for the meeting room. This can be assigned in the Microsoft 365 admin center: https://admin.microsoft.com/

•  Resources > Rooms & equipment > click on the meeting room > Delegates, Edit and add the user > Save changes

If the delegate permission has been assigned, it may take a while (~1 hour) to fully process, after which the data should be shown as in the other meeting rooms.